Aquatic Facility Rentals & Management in Indianapolis

AQUATIC FACILITY RENTALS

If you are interested in reserving time and space at an aquatic facility we manage please complete the form below. A representative from our office will be in contact regarding pricing and scheduling.

Aquatic Rental Agreement

Applications Must be received 7 days prior and no more than 90 days in advance of rental request date. Reservation time includes set up and clean up time. Admittance into the lanes/Pool prior/after reservation is not available. This form does not guarantee your reservation for use of the facility. All Room Rental Fees must be PAID IN FULL to secure reservation-NO EXCEPTIONS. Applicant must provide a check in roster at least 5 days prior to event via email.

Step 1 of 4

Rental Group/User Group Name *

Name *

First

Last

Estimated Number of Swimmers Participating *

If not with a Swim team please enter “0”

Which facility are you interested in? *

Phone *

Email *

Address

Address Line 1

Address Line 2

City

State

Zip Code

	YES	NO
Lap Lane Exclusive	YESLap Lane Exclusive YES	NOLap Lane Exclusive NO
Lap Lane Non Exclusive	YESLap Lane Non Exclusive YES	NOLap Lane Non Exclusive NO
Swim Meet – Full Day	YESSwim Meet – Full Day YES	NOSwim Meet – Full Day NO
Swim Meet – Half Day	YESSwim Meet – Half Day YES	NOSwim Meet – Half Day NO
Diving Well Exclusive	YESDiving Well Exclusive YES	NODiving Well Exclusive NO
Diving Well Non Exclusive	YESDiving Well Non Exclusive YES	NODiving Well Non Exclusive NO
Cabana	YESCabana YES	NOCabana NO

Please indicate which aquatic facility you prefer

1st Choice *

Time(s) Requested *

2nd Choice *

Time(s) Requested (copy) *

Preferred Start Date *

Preferred Start Date (copy) *

Preferred Start Date #2 *

Preferred End Date #2 *

Lane Renter’s Responsibility Agreement *

I have read and agree to the Terms

To ensure clean, safe and healthy facilities, and a positive reservation/checkout experience, we have developed the following information on rules, terms and conditions for renting facilities. By clicking “Submit” the renter states that the renter has read and agrees to abide by all conditions. Applications will be considered with the following priority of use; 1. Parks and Recreation programs 2. Local public safety organizations 3. Non-profit/ school/ civic organizations 4. Commercial /Individual use. RENTAL PROCEDURES/POLICIES 1. RESERVATIONS: The applicant must be 21 or older. The applicant, not designee, is required to sign the application. The total rental fees are due at the time of the application. Make all checks/money orders payable to: USA Management, LLC. We also accept Master Card, Discover, Visa, PayPal, and Venmo for all payments. 2. APPLICATION APPROVAL: The Facility manager initiates the approval process, however, Management, and the Finance Director, reserve the right to inspect and/order any request for good cause. An explanation will be provided. 3. CANCELLATIONS: All cancellations will be charged a $5 Service Fee. Written notice of cancellation must be received at least 14 days prior to the event to receive the full remainder of the rental fee. A notification received less than 14 days before the event shall result in the forfeiture of (1/2) one-half the total rental fees. A full refund will be issued in the event of a facility failure. 4. RESCHEDULING/TRANSFER: Only one (1) rescheduling and/or transfer of a rental is permitted. Any request to do so made less than 14 days of the original date shall be charged an additional $5 schedule fee. A rental that cannot be rescheduled must be cancelled according to the CANCELLATION policy. Reservation number must be provided for cancellations/transfers (Obtain from reservation receipt) RULES 1. General Admission into the facility for use of the designated area is included in this rental. 2. Your event and guests must remain in the lanes/pools requested and approved. Other areas are NOT included for use. 3. Guests should check-in at front desk upon arrival. 4. Any activities deemed inappropriate and indicated by the Center staff are prohibited. 5. The responsible person signing the permit must attend the event from the beginning to end. 6. The building and all equipment must be used and treated appropriately, and not abused or broken. 7. Equipment (i. e. kickboards, water weights, belts, flippers) may not be included in the rental. 8. FOOD AND DRINKS (OTHER THAN WATER) ARE NOT PERMITTED ON POOL DECK! 9. Commercial /Individual applications will be limited to licensed and regulated serviced that serve the community but who’s services cannot be provided by USA MANAGEMENT. 10. The Renter may be required to obtain at its own expense and keep in full force and effect during the period of this Agreement policy or policies of General Liability Insurance in an amount of not less than one million dollars ($1,000,000.00) in which both the Renter and the Company are named as insured, including death and property damage covering injuries to persons or damage to property in or about the Aquatic Center occurring in the course of or as a result of the activities of the Renter. NOTICE OF VIOLATION: The staff on duty will notify you (the renter) of observed violations. You must correct them immediately or forfeit your rental and exit the facility without reimbursement.

What is the difference between an exclusive and a non-exclusive rental?

Exclusive means your group has the lane or diving well to itself for the reserved time. Non-exclusive means you share it with other swimmers, which is a flexible option for individuals and small groups who do not need the space to themselves.

How many lanes and hours should my group book?

Number of swimmers and their speed levels
Practice format, such as sets, drills, or lessons
How long the session should run
Whether you need warm-up or cool-down space

Should I choose a half-day or a full-day swim meet rental?

A half-day meet suits smaller events such as dual meets or age-group competitions with fewer heats. A full-day meet is better for invitationals or meets with several teams, longer warm-ups, and awards. Count your expected events and teams before choosing.

How do I choose the right facility for my rental?

Number of lanes and pool length
Depth and whether a diving well is available
Location and parking for your group
Days and times the facility is open for rentals

What should our group bring on rental day?

Your own kickboards, pull buoys, fins, and water weights
Timing equipment for meets
Copies of your roster and emergency contacts
Water bottles, since only water is allowed on the deck

What can a cabana rental be used for?

A cabana is typically a shaded or semi-private space where a small group can relax between swims, such as a family gathering or a team hospitality area. Size, features, and use rules depend on the facility, so mention your plans when you apply.

When are rental times easiest to get?

Early mornings, weekday afternoons, and other off-peak hours are usually easier to book than evenings and weekends, when public and team demand is highest. Flexible dates and a backup time also help you secure a slot.

What safety steps should our group plan in advance?

Have your responsible adult on deck for the whole event
Learn where exits, first aid, and emergency phones are
Follow all lifeguard and staff instructions
Share participants’ health concerns with your coaches

How should we plan our schedule so we are not rushed?

Treat your reservation as one block that covers arrival, setup, the activity, and pack-up. Build the schedule backward from the end time, and set aside the last 10 to 15 minutes for collecting equipment, so your group leaves on time.